Event management
Bring together the date, location, guests, menus and services of each wedding, banquet or celebration. A starting point to organise everything.
Your whole business in one place
BOBAVEN features to manage your events.
Discover the features of the BOBAVEN event software to manage clients, quotes, invoices, guests and tasks in one place. Keep the information connected from the first contact to the day of the celebration.
For wedding planners, event organisers and caterers
01 · Manage clients and events
Every couple, every celebration and its information, always at hand.
Clients and couples
Keep their contact details and see their history of events, quotes and tasks without searching through conversations and files.
Client portal and chat
A private space where your clients see their event, quotes and invoices, manage guests and tables and talk to your team in real time.
02 · Organise your team’s work
Know what needs doing, when, and who is in charge.
Team calendar
See appointments and events in month, week or day views, colour-coded so you recognise them at a glance.
Tasks and reminders
Assign owners and follow each task on a board: to do, in progress and done. See what is still pending.
Event timeline
Prepare the schedule for the big day or any celebration, milestone by milestone, and tick off each moment during the event.
Alerts and notifications
Stay on top of open quotes, signed contracts, overdue invoices and upcoming events.
Team and permissions
Each person with their own account and the permissions they need. Decide what information they can see and manage.
AI assistant
Look up data on events, clients, quotes and invoices. Get help with tasks and guests and answers to your questions about BOBAVEN.
03 · Prepare quotes and invoices
From the service you offer to the paperwork you deliver.
Event quotes
Include services, discounts, transport and a payment plan. Share a link so the client can accept or reject the quote.
Invoicing
Set up numbering and withholding tax, download invoices as PDF one by one or in bulk and send them by email.
Contracts and online signature
Send quotes to be signed online and prepare contracts with the client and event details, without entering the same information again.
Suppliers
Organise contacts for photography, flowers, music and other professionals with tags and prices. Assign them to each event.
Services and extras
Create catalogues of decoration, furniture, open bar or staff with photo and price, ready to add to events and quotes.
Directory for your couples
Share your recommended suppliers through a link so your couples can see their information and contact details.
04 · Coordinate guests and event details
From the first RSVP to the last detail of the tables.
RSVP
Share the RSVP link on WhatsApp or in the invitation. Replies are added to the list with plus-ones, children and allergies.
Guests and tables
Check diets and allergens, seat guests at tables and prepare the seating plan for printing.
Menus and dishes
Organise menus with price and VAT and dishes with photo, type, allergens and compatible diets.
Diets and allergens
Record each guest’s dietary needs, add notes and keep that information at hand when preparing menus and kitchen sheets.
Menu cards and event documents
Generate menu cards, kitchen sheets with allergens, table layouts and timelines as PDF, with different designs.
Collaborative playlist
Invite couples and guests to suggest songs. Gather their choices with Spotify links and share the playlist with the DJ.
All connected
Data is entered once
The client is linked to the event, the event to the quote and the quote to the invoice. Follow the thread of each celebration without entering the same information again.
Client
The relationship starts here
Event
Changes and every detail in view
Quote
Services and conditions
Invoice
Connected paperwork
BOBAVEN keeps growing with you: new features are added to your plan at no extra cost
Questions about the event software features
Is BOBAVEN only for wedding planners?
As well as wedding planners, BOBAVEN is designed for event organisers and caterers who manage clients, celebrations, quotes and teams.
Can my clients take part in the planning?
Yes. From the client portal they see their event, quotes and invoices, manage guests and tables and talk to your team in real time.
How are RSVPs collected?
You share the RSVP link on WhatsApp or in the invitation. Replies are added to the guest list with plus-ones, children and allergies.
Can I manage several weddings or events at the same time?
Yes. The plan includes unlimited clients and events, and each event brings together its date, location, guests, menus and services.
Can I send quotes for my clients to sign online?
Yes. You send quotes to be signed online and prepare contracts with the client and event details, without entering the same information again.
Can I manage quotes and invoices in the same place?
Yes. The quote is linked to the invoice: you set up numbering and withholding tax, download invoices as PDF and send them by email.
Can I record guests’ allergies and diets?
Yes. You record each guest’s dietary needs, add notes and keep that information at hand when preparing menus and kitchen sheets.
Can I arrange tables and download the seating plan?
Yes. You seat guests at tables and prepare the seating plan for printing as PDF.
What can the BOBAVEN AI assistant do?
It looks up data on events, clients, quotes and invoices, helps you with tasks and guests and answers your questions about BOBAVEN.
How does the collaborative playlist work?
You invite couples and guests to suggest songs, gather their choices with Spotify links and share the playlist with the DJ.
Can I share my recommended suppliers with couples?
Yes. You share your supplier directory through a link so your couples can see their information and contact details.
Your next event starts with everything in its place
More organisation. More peace of mind.Discover the features of the BOBAVEN event software to manage clients, quotes, invoices, guests and tasks in one place. Keep the information connected from the first contact to the day of the celebration.