The ultimate event management software to bring clients, guests, menus, quotes, contracts and VeriFactu invoices together. Say goodbye to scattered spreadsheets and folders full of PDFs.
Designed to drive the success of caterers, wedding planners, venues and event organisersDesigned to drive the success of catererswedding plannersvenuesevent organisers
Built for people whose job is making everything go right
Driving the success of wedding planners, caterers, corporate events, venues and spaces
Wedding planners
Every wedding from start to finish, with the couple following everything from their portal.
Caterers
Menus, allergens, kitchen sheets and the day’s schedule on the same record.
Corporate events
Suppliers, extras and invoicing with withholding tax and VeriFactu when needed.
Venues and spaces
Booking calendar, quotes and contracts signed without paperwork.
The whole flow, start to finish
Quote, sign and invoice. Without leaving the app
Create a quote, send it to your client and turn it into a contract and an invoice without entering the same data twice. BOBAVEN connects the whole process so you work faster, with fewer mistakes and no needless paperwork.
01
Quote
Create and send quotes from your service catalogue. When the client accepts, all the information moves on to the next step automatically.
02
Signature
Generate the contract, send it to the client and sign from any device. No printing or scanning.
03
Invoice
Create the invoice from the data you already have, with automatic numbering and ready for VeriFactu.
04
All connected
Each step feeds the next. You enter the data once and BOBAVEN does the rest.
Quotes and invoicing
From quote to invoice in one click
Email sending, online acceptance and invoices with VAT and withholding tax.
PreviewSave changes
General details
Quote nameESEN
Victoria & Daniel
Client
No linked client
Client's event
Client details for the quote
Name / Company name
Victoria López
Email
victorialoopezz@gmail.com
ID / Tax number
74321456V
Phone
Quote lines
Menus, extras, suppliers, transport, catalogue services or other items. Prices are locked when the line is added.
Lucía & Carlos menu150 × €137.00 · VAT 10%€20,550.00
DJ AlbaláVAT 21%€200.00
Add line
Payment plan
Set how the quote will be paid. From the list you can create an invoice for each payment.
Templates
Type
Percentage
Each payment is a percentage of the total, up to 100%.
50%When the quote is accepted€11,423.50
50%Before the event7days€11,423.50
Add paymentPlan complete (100%)
Total cost
Discount
No discount
Subtotal (excl. VAT)
€20,750.00
VAT (10%)
€2,055.00
VAT (21%)
€42.00
Total€22,847.00
€20,750.00Excl. VAT
Menu99%€20,550.00
Suppliers1%€200.00
Everything included
One app, your whole business
Everything that matters in your operation, connected and available from any device.
Events
Weddings, banquets and celebrations with their date, location, number of guests, menu, extras and status. The hub from which everything else is managed.
Clients
Records designed for couples: two names, two emails and two phone numbers. With their history of events, quotes and tasks in view.
Team calendar
Month, week and day views with the team’s appointments and confirmed events, colour-coded.
Menus and dishes
Your menu in order: menus with price and VAT, dishes with photo, type, the 14 official allergens and compatible diets.
RSVP
A public link you share on WhatsApp or in the invitation. Each reply goes straight into the guest list with plus-ones, children and allergies.
Guests and tables
Guest list with allergies and diets, table assignment and a seating plan ready to print.
Client portal
Each client has private access: they see their event and quotes, manage guests and tables and chat with your team in real time.
Quotes
Service lines, discounts, transport and payment plan. The client accepts or rejects from a link and you know instantly.
Invoicing
Configurable numbering, withholding tax, PDF download one by one or in bulk, and email sending with the invoice attached.
Team tasks
A board with reminders: to do, in progress and done. Assign work to each person and stop chasing anyone.
Big-day schedule
The event timeline milestone by milestone, to tick off during the day so nobody has to ask what comes next.
PDF documents
Menu cards, kitchen sheets with allergens, table seating and the day’s schedule, generated in one click with several designs.
Suppliers
Your directory of florists, music, photography… with tags, price range and contact details, assignable to each event.
Extras and services
Reusable catalogues of furniture, decoration, open bar or extra staff, with photo and price, ready to add to events and quotes.
Alerts that arrive on time
Open quote, signed contract, overdue invoice or an event just around the corner. If nobody on the team is online, the alert goes out by email.
Team and permissions
Each person with their own account and permissions per section: decide what information they can see and manage.
All connected
The event inherits the client, the quote inherits the event and the invoice inherits the quote. Data is entered once.
More on the way
BOBAVEN keeps growing with you: new features are added to your plan at no extra cost.
What’s new
AI assistant
Look up data on events, clients, quotes and invoices. Get help with tasks and guests and answers to your questions about BOBAVEN.
Which events do I have next week?
How much have I invoiced this month?
AI Assistant
help me create a contract
Hi! To draft your contract, let’s choose a few basic details:
Do you already have a template, or would you like to create one from scratch?
[Upload existing template][Create from scratch]
AI Assistant guiding the demo...
Pricing
Start free for 14 days, no card, and try the all-in-one event management software
One plan with everything included: a base price for your business and an amount for each additional team member. Monthly or yearly, no lock-in.
The problem is hardly ever the event itself: it is having the information spread across seven different places. BOBAVEN brings it all together.
One spreadsheet for quotes and another for guests.
The client’s changes lost in a WhatsApp conversation.
Menus and allergens in a document nobody knows is the latest one.
Contracts you have to print, sign, scan and chase.
Invoices by hand, worried about skipping a number.
The seating plan changes and nobody knows which is final.
The team asking “so what’s left?”.
A quote the client accepts from their phone.
A private portal where the client sees their event and messages you.
Menus, allergens and diets always up to date and in PDF.
Contracts signed online in minutes.
Invoices numbered automatically and ready for VeriFactu.
Guests, tables and menus on the same record.
A task board and alerts that show what needs doing.
Frequently asked questions
The important things, made clear
How much does it cost and what does the trial include?
Every new account starts with a 14-day free trial, no card needed: you sign in, set it up with your real data and decide afterwards. The price is a base amount that includes the owner (€59.95 + VAT a month or €599 + VAT a year) plus €10 + VAT a month for each additional team member. No lock-in.
Can my whole team use it?
Yes. The plan includes 1 user and each additional user costs €10 + VAT a month. Each person has their own account and the permissions they need.
What about my clients?
They have their own portal: a private space where they see their event, quotes and invoices, manage guests and tables and talk to your team in real time.
Is it VeriFactu-compliant?
BOBAVEN is VeriFactu-ready: invoicing has automatic numbering and is prepared for the Spanish VeriFactu system.
What is BOBAVEN and who is it for?
It is all-in-one event management software to bring clients, guests, menus, quotes, contracts and invoices together. It is designed for wedding planners, caterers, venues, corporate events and event organisers.
Your next event could take you half the time
Create your account, set up your first event with real data and see for yourself. 14 days, no card and no commitment.